Power BI User on 30 May 2017 13:51:33
Create multiple apps from same workspace infect from same Dataset without replicating the dataset multiple times. only option we have now is to update the app and only one app per workspace can be created which a kind of restrict the workspace usability. If we can create multiple apps share it with different users without creating multiple workspace ... means same dataset no dataset replication, will save the storage as well.
Administrator on 26 Sep 2024 05:08:27
September 2024: Org apps as items are now in public preview - support for multiple apps per workspace, custom colors, and more: https://learn.microsoft.com/en-us/power-bi/consumer/org-app-items/org-app-items
May 2024 update: We are working on creating a separate app as an artifact which will release in the coming months. thank you all for the feedback.
March 2022 update: we plan to have a private preview soon and hopefully release to the public in July
- Comments (324)
- Merged Idea (4)
RE: Create multiple apps from same workspace
The ability to use a dataset across multiple workspaces does not address this requirement. We have a clear need to be able to create multiple apps for a single workspace to meet the needs of our different user groups. Our Executive team don't need to see all the reports from a workspace that the Operational teams need to see. We also don't want to be creating multiple versions of the same report and publishing into different workspaces just to create multiple apps - this is an administration and governance nightmare. Also (raised in a separate idea) we need to be able to create an app with reports from multiple different workspaces so we can tailor the app to the audience, e.g. again for our Executive group.
RE: Create multiple apps from same workspace
We need multiple apps per workspace for organization purposes. After a bit, the app becomes unruly to manage all of the content. Would help with access consumption as well.
RE: Create multiple apps from same workspace
Yes, need the ability to create multiple apps from the same workspace... AND add the ability to show/hide report tabs based on sharing. IMHO, the ability to discover datasets is unrelated.
RE: Create multiple apps from same workspace
Multiple apps per workspace is absolutely required functionality to manage access to the reports. Other solutions like Tableau allow access control by project or report. This access granularity is necessary to effectively manage publication of the reports to multiple groups without the overhead of separate workspaces.
RE: Create multiple apps from same workspace
We need the ability to hide reports from specific users within the same workspace and this would be the only option to do so.
RE: Create multiple apps from same workspace
If not having multiple apps from the same workspace at least provides the ability to hide reports from within an App for certain group of users. For example, of the 15 reports I want 10 users to see all 15 reports and allow 5 users to view 10 reports.
Using row-level security I can hide the dataset but the app become cluttered because end users see the reports name that they cannot access.
RE: Create multiple apps from same workspace
The issue is not solved by row level security. PowerBI needs a feature where you can show/hide reports in the workspace/app based on who has access to the report. For example, imagine there is an HR department who wants a single workspace. They have very confidential reports called the following: 1) People we are firing this month, 2) Executive bonuses above $1M, and 3) New Company Headquarters Potential Locations. If you put these reports in the workspace, everyone in HR knows the company is moving its headquarters, firing a bunch of people, and paying its executives outrageous bonuses. To keep these reports hidden from only those who are part of the project would require 4 workspaces (the three reports listed above and the general HR workspace). This is a bit cumbersome and would require the Chief HR Officer to access four workspaces to find her/his reports. With a show/hide option, all these could be in the single workspace and only those with access would know the report exists.
RE: Create multiple apps from same workspace
This feature is required. The whole APP concept is not working out. We need to be able to granularly control who has access to an app and on what level. Right now I need a workspace for every security group with it's own app. Not to talk about changes in schedule and dataset immediately affect the app. This is unnecessary overhead. And also not talking about the problem that the dataset is reusable but not adjustable. So you can not do basic things like combining a company dataset with an excel file. For all this we need to use seperate workspaces and copies of datasets that we can not all track in the end and keep in sync.
RE: Create multiple apps from same workspace
This is needed as we are seeing workspace is created for a Top Business Unit or Function team but there are sub function under it who need different app to control security and access.
RE: Create multiple apps from same workspace
The problem isn't dataset sharing. The problem is scalability and security. We'd have to have many versions of Apps in order to make sure groups are only seeing the reports they need access to. 1-1 App to workspace forces duplicate reports to be hosted in numerous workspaces to customize the app experience each group is getting. This means more reports upkeep not just datasets and also more workspaces to maintain which means access slippage.