Power BI User on 30 May 2017 13:51:33
Create multiple apps from same workspace infect from same Dataset without replicating the dataset multiple times. only option we have now is to update the app and only one app per workspace can be created which a kind of restrict the workspace usability. If we can create multiple apps share it with different users without creating multiple workspace ... means same dataset no dataset replication, will save the storage as well.
Administrator on 26 Sep 2024 05:08:27
September 2024: Org apps as items are now in public preview - support for multiple apps per workspace, custom colors, and more: https://learn.microsoft.com/en-us/power-bi/consumer/org-app-items/org-app-items
May 2024 update: We are working on creating a separate app as an artifact which will release in the coming months. thank you all for the feedback.
March 2022 update: we plan to have a private preview soon and hopefully release to the public in July
- Comments (324)
- Merged Idea (4)
RE: Create multiple apps from same workspace
This is disappointing to hear... clearly based on the comments the community does not believe this functionality will be properly addressed by shared datasets. I certainly don't. I hope you reconsider and add this functionality.
RE: Create multiple apps from same workspace
'+1 to everyone on this thread who has described the need to publish different apps for different user groups who need different subsets of the same reports. The new app navigation is lovely, but quickly becomes overwhelming with a lot of reports in one app. Not all of our users need all of the reports, so we'd like the option to streamline their experience without creating a maintenance nightmare for our report development team. Publishing multiple apps from same workspace would help. Unless there's some other approach to personalization for report consumers on the way...? Something tied into security permissions would also potentially help us (ex: hide report from the app nav if user isn't in a security group with access to that report)
RE: Create multiple apps from same workspace
Hi Lukasz.
Shared datasets do not solve the issue underlying this idea at all.
Let's say you developed 3 reports (R1, R2, R3) and you have 2 types of audiences (A1 and A2). Both audiences can access R1. But for data privacy issues, only A1 should access all three reports.
Without the possibility of creating 2 seperate apps from the same "developer" workspace, you need to create two separate "publication" workspaces: P1, where only A1 has access and all three reports are published, and P2 where A2 has access and they can only see R1.
It's fine as long as only the data refreshes are needed. But as soon as you make a change to R1, you need to re-publish it once for every publication environment you have!
Now imagine that across dozens of projects, for dozens of audiences, and you got a very time-consuming, error-prone process...
RE: Create multiple apps from same workspace
I concur with the others re: this topic. Adding the ability to publish multiple apps from the same workspace simplifies the environment by reducing workspace clutter and helping to enforce separation of published report, dashboard, and dataset staging from the target applications. The architecture already supports access control separation, this is just the next logical step that is really necessary for enterprise deployment cases
RE: Create multiple apps from same workspace
Lukasz, the proposed solution of allowing datasets to be used across workspaces in fine, but it doesn't at all solve the problem in the original idea. Multiple apps from a single workspace will solve a great number of user issues outlined in the comments.
RE: Create multiple apps from same workspace
Hi,
I found this ideas because of Curbal youtube channel, and one of the commentor is mentioning about this.. I think this ideas is very excellent if you're thinking on business users perspective.
Previously I wasn't aware of this issue since I'm the developer. But when it is brought up, I realized that not all of users familiar with this tools.. so that being said, UX is the key for business users..
go for it..
RE: Create multiple apps from same workspace
i think it is a basic feature to help reduce the number of workspaces. I work in a big company and we have many duplicate workspaces for this reason. for example for group a we want to see report a and b. for group b we want to see report a and c. Current solution is two workspaces and report a refreshes everyday two times. Imagine this situation in a big company.
RE: Create multiple apps from same workspace
In consulting, we always start out by creating one collaborative workspace with prototype datasets for proof of concept purposes within clients' PBI Tenant. Oftentimes, they have restriction on how many workspaces can be created within their PBI Tenant. However, if multiple apps can be allowed per workspace, this solves a problem of spinning up numerous workspaces per each combination of users that need access to specific content. Please reconsider this - it is a very, very common use case.
RE: Create multiple apps from same workspace
You should really get the team to reconsider this. I cant see how this would be an efficient use of resources. You would get a lot of additional workspaces created for no real benefit.
RE: Create multiple apps from same workspace
One app per workspace might work for SME, probably not for larger organisations.